Organizational Structure

ORGANIZATIONAL STRUCTURE

The Angeles University Foundation Multi-Purpose Cooperative (AUFCOOP) has as its highest governing body, the General Assembly, which is vested with all the powers expressly provided by law and the by-laws of the Cooperative.

The General Assembly elects the Board of Directors and the Members of the Committees. The Board of Directors exercises general supervision and control over the affairs of the Cooperative.

The Board elects from among themselves the Chairman and the Vice-Chairman, and appoints the Secretary and Treasurer. The Board is also responsible in the recruitment and hiring of the Members of the Management Staff and has jurisdiction over them.

The Members of the Committees exercise supervision and control over the affairs of their respective Committees. They elect from among themselves their Chairman, Vice-Chairman and Secretary.

The Management Staff is in charge of the administrative and financial affairs of the Cooperative. The Manager who is the Head of the Management Staff serves as Chief Operating Officer of the Cooperative and has jurisdiction over the Accountant, the Cashier, the Administrative Assistant and their staff.

FUNCTIONS

A. GENERAL ASSEMBLY

The General Assembly is composed of AUFCOOP members in good standing and are eligible to participate in the electoral process. The General Assembly is the highest policy-making body of the Cooperative. It has the power to elect and to remove for just cause the directors, officers and committee members; to hear and pass upon reports of the Board of Directors, officers and committees; to make final decisions regarding any drastic change in the financial policies subject to legal restrictions; to determine the amendments in the Articles of Cooperation and By-Laws of the Cooperative; to exercise final authority on all matters vitally and directly affecting the Cooperative; to approve the development plans of the Cooperative, and to exercise all powers expressly provided by law and the By-Laws of the Cooperative.

B. BOARD OF DIRECTORS

The Board of Directors, as a body and not acting in their individual capacity, exercises general supervision and control over the affairs of the Cooperative and its prescribed policies consistent with the law, the By-Laws, resolutions of the General Assembly for the management of its business and the guidance of its members, officers and employees. The Board of Directors shall also be responsible for the strategic planning, direction-setting and policy formulation activities of the Cooperative.

C. EDUCATION AND TRAINING COMMITTEE

The Education and Training Committee is responsible in planning and implementing the promotional activities of the Cooperative, as well as the education and training of employees, officers, members, and prospective members of the Cooperative.

The Vice-Chairman of the Board of Directors shall also serve as Chairman of the Education and Training Committee.

D. AUDIT AND SUPERVISORY COMMITTEE

The Audit & Supervisory Committee, elected by the General Assembly, shall provide internal audit services, maintain a complete record of its examination and inventory, and submit quarterly reports to the Board and an audited annual financial report to the General Assembly. The Committee is also responsible for the internal control and the installation of an adequate and effective accounting systems and procedures.

E. CREDIT COMMITTEE

The members of the Credit Committee are appointed by the Board in compliance with R.A. 9520 , Article. 43, Chapter IV of the Philippine Cooperative Code of 2008. The Credit Committee is responsible for the credit management of the Cooperative. The Committee shall process, investigate, evaluate and act upon loan applications and withdrawal of share capital, except when the applicant is a member of the Committee, in which case, the Board will act upon his/her loan applications and withdrawal of share capital. The Committee shall exercise general supervision of credit including collection of loans. (refer to Appendix A for implementing guidelines and selection of members)

F. ELECTION COMMITTEE

The Election Committee, elected by the General Assembly, shall promulgate rules and regulations in the conduct of election, validate the qualification of candidates, supervise the conduct of election and the canvassing of votes, certify in writing the election returns, submit the same to the presiding officer, and proclaim the winning candidates. The Committee shall also act on cases arising from election protest, proceedings and any violation thereof.

G. MEDIATION AND CONCILIATION COMMITTEE

The Mediation and Conciliation Committee, an independent body, shall be appointed by the Board in compliance with R.A. 9520 , Article. 43, Chapter IV of the Philippine Cooperative Code of 2008 to conduct hearings on complaints and grievances filed against any member, officer, committee member or management staff of the Cooperative. In the conduct of its operation , the Committee shall observe due process as provided for by law and is mandated to submit findings and/or recommendations on cases handled within the prescribed period. (refer to Appendix A for implementing guidelines and selection of members)

H. MANAGEMENT STAFF

The Management Staff performs all the phases of operations of the Cooperative, both administrative and finance, in accordance with the law and the By-Laws, and the rules and regulations, policies and procedures, systems and control as established by the Board.

I. UNIT REPRESENTATIVES

The Unit Representatives serve as the communication arm of the Education and Training Committee (ETC) in particular and of the Cooperative in general.

The Unit Representatives assist in the conduct of training and orientation/re-orientation of members, communicate vital information to members, and receive feedbacks requiring immediate attention and appropriate action by the Board and the Management.